![]() Please find attached an invoice for these items. In terms of the content, the writing should be as clear and concise as possible, with a direct focus on the payment details.įirst, include a friendly opening. Include a blank line between each paragraph. You don’t need to use a first-line indent. Single-space your letter and left justify your paragraphs. Not sure of the recipient’s gender? It’s okay to include their full name instead, such as: If you know the recipient well, you can use their first name only. Include a salutation under the recipient’s address. Use the same name and personal title as included in the recipient’s address. Now it’s time to open the invoice letter. Women can be addressed as Miss, Mrs., or Ms. Standard personal titles are Mr., Ms., Mrs., and Dr. When adding a contact name, you may wonder what title to use. Address the invoice letter to the primary person making the payment. Doing this is especially critical at larger companies where you may need to send your invoice and invoice letter directly to the finance department or a third party hired to handle payments.Ĭontact your client to discuss who will be making the payment, who your invoice letter should be addressed to, and who, if anyone, you should copy on the invoice. Entrepreneur recommends that you double-check to whom you’re supposed to send your invoice. It’s best to include a specific name here. It should be left justified and one line below the date. Make sure you include the street address, city, state, and zip code. Include the recipient’s name, title, company, and address. Include the Recipient’s AddressĪdd the recipient’s address to the invoice letter below the date. If you’re using letterhead, center the date, says the Purdue University Online Writing Lab. If your address is left justified, the date should also be on the left. Write the date one line below your address. Use the American date format: month, day, year. Add the DateĪdd either the date the invoice was written or completed if you wrote the letter over a period of several days. Please note there are no punctuation and one space between each word or number, except where there are two spaces between the state and zip code. If you don’t have a letterhead, write your name or company name and your full address (street address, city, state, and zip code) at the top of the invoice letter. Skip this step by printing your invoice on company letterhead or if you’ve plugged your address into an invoice letter template. Browse our selection and find the right templates for your needs to save time and energy. Open whatever word processing software you prefer and open either your invoice letter template or create a new blank document.įreshBooks offers a wide range of free invoice templates designed to take the guesswork out of billing and collections. Invoice letter templates make creating invoice letters quick and easy. MS Office has a simple free template for invoice letters you can download for Word. Or you can download a business invoice letter template. ![]() To write an invoice letter for payment, you can use a blank document. ![]() FreshBooks offers a variety of invoicing software, information,templates, and services to give you the confidence and tools you need.Ĭlick here to get started. Take the frustration and extra work of your invoicing work. Some companies choose to only send an invoice letter when a payment deadline is passed, while other companies always include the invoice letter to provide direct and upfront communication. Invoice letters are a popular communication used by many companies of all sizes in a wide range of situations. Invoice letters are sent with an invoice to explain the payment details and ask the recipient to complete the transaction within a clearly stated timeframe. The Timing and Conditions for Sending Invoice LettersĪn invoice letter or payment details letter is a financial letter stating the details of an invoice meant to encourage a client to pay.Need an invoice template? FreshBooks has free downloadable invoice templates for small businesses to make invoicing even easier. In this article, we’ll walk you through the steps to write one. The format of an invoice letter should be that of a standard business letter. A good invoice letter sets a professional but friendly tone that establishes when payment is due and who to address with any questions. One way to do this is to include a winning invoice letter with your invoice. Good communication sets client expectations and helps get payments to you faster. Entrepreneur recommends being clear about payment schedules and costs from the beginning. It’s important to find ways to get paid faster. Small businesses need to be paid on time to maintain cash flow.
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